Field note · 3 March 2026
Leave-pieces in the bag are a geography problem
Clause language about promotional materials only bites when you know which accounts the representative will actually stand in.
A certified leave-piece for a hospital specialty is not automatically safe in a community clinic that happens to sit inside the same coloured polygon. The polygon was drawn for mileage. The material was certified for a setting. Those two facts meet in the bag on a Tuesday.
When we write a compliance companion, we ask for the materials matrix and the call file, not one or the other. If a piece is certified only for secondary care, we mark the community accounts on that representative’s list and we say, in sentences, that the piece stays in the cupboard for those calls.
We do not recertify copy. We will not invent a “hospital version” in the margin. The job is to stop a well-meaning representative handing the wrong A4 to a practice nurse because the map said the postcode was theirs.
If your matrix is a spreadsheet with empty cells, the commentary will be short and unkind. Fill the cells before you book us.